Law Clerk

Position Summary: The Law Clerk manages the day-to-day operations within the his/her administrative program including the supervision and development of staff and the efficient and effective management of the program resources to support the Huu-ay-aht First Nations Strategic Plan in daily consultation with the Executive Director.

Law Clerk:

• Designing, implementing, and sustaining a registry of key governance documents.
• Designing, implementing and sustaining a communication and correspondence management framework.
• Designing, implementing and sustaining a consistent and coordinated system of administrative tools, policy development, records management; and correspondence.
• Maintaining confidentiality and neutrality at all times.
• Advising various Huu-ay-aht public bodies as described in s.104 of the Government Act

Citizenship Registrar:

• Maintains a list of the Indian Registry and Band Lists by A.A.N.D.C. as well as Huu-ay-aht First Nations Citizenship Enrolment.
• All duties related to the Citizenship Registrar and the Indian Registry Administrator.

Job Duties:

Law Clerk : All the roles and responsibilities of the Law Clerk as set out in the Government Act, s. 104, including the following: 

• Ensures the accurate preparation, safe preservation and appropriate distribution of records of proceedings of government in accordance with the Government Act.
• Gives appropriate and timely notice of meetings of government.
• Prepares and distributes meeting agendas.
• Assembles and distributes reports and other materials for meetings of government.
• Provides technical advice and assistance to members of government and the Speaker, including with respect to the form and content of motions and legislation.
• Advises members of government and the Speaker on the interpretation and application of HFN legislation and rules as outlined in the Government Act.
• Maintains the Registry of Laws and Official Records in accordance with the Government Act, s. 106.
• Provides access to and copies of registry documents upon request in accordance with the Government Act, s. 106 & 107.
• Keeps Executive Director apprised of all work being done for the HFN bodies and persons specified in s. 104 of the Government Act.
• Participates in the administration of the HFN elections, set out in the Election Act.
• And such other related duties as may be assigned by the Executive Director.

Citizenship Clerk

• Ensures that all documents are processed for registry with accuracy ie: birth certificates and consent forms are correct.
• Attends and prepares for monthly meetings with Citizenship committee to review applications.
• Processes status/citizenship cards with accuracy to Huu-ay-aht First Nations Citizens.
• Provides information re: Registry and Eligibility and Enrolment.
• And such other related duties as may be assigned by the Executive Director.