Receptionist

As our Receptionist you will be the first point of contact and impression for our organization. You will greet all incoming guests, visitors and members, help direct them to the appropriate individual, service and information. You will be answering phones in a fast-paced environment and re-directing calls to respective departments. As the receptionist, you will perform various front desk duties including filing, handling and re-directing mail, external communications, and assisting administratively to TFN Management Team, Executives, and Chief & Council. This position reports to the Community Services Manager.
Duties and Responsibilities
➢ Answering phones, navigating callers to the appropriate departments, staff, and information callers require.
➢ Greeting guests and hosting meeting guests. Preparing coffee, water, tea service.
➢ Monitoring supply inventory weekly.
➢ Set up of appointments for TFN Staff.
➢ Set of meetings being held at the Tiic-Mis-Aq'kin Health Centre (Board room schedule, setup & tear down)
➢ Organization of Health Centre staff schedules and posting (monthly/daily).
➢ Coordination with Treaty Office Receptionist to monitor and maintain TFN Notices via bulletin board, emails, and postings.
➢ Operation, and maintenance of the faxes incoming and outgoing – Includes keeping a very organized fax logging system
➢ Organization and maintenance of mail logging system in place.
➢ General tidying of office areas. Board room, front office / reception area.
➢ Receiving and placing orders as directed by the Community Services Manager
➢ TFN Meeting schedule organization. Updating calendars, phoning participants, communication on confirmed for meetings etc.
➢ General office operations, filling of paper in machines, operation of postage machine, copier, fax machine, filing, making copies as needed, distribution of staff mail arriving by post office box, fax, email etc.
➢ All other duties as assigned by the Community Services Manager
➢ Office support / duties as required from other TFN Staff