Social Services Working Group Coordinator

Contract Position: Social Services Working Group Coordinator 
 
Statement of Purpose: Huu-ay-aht First Nations is looking for a contract coordinator to provide technical administrative assistance to two working groups: “Quality Assurance Working Group (QAWG)” and the “Social Services Implementation Task Force (Task Force)”. Background Information 
 
In 2016, the Huu-ay-aht First Nations government appointed a panel of experts to research and identify the issues and concerns regarding child protection matters with its citizens. The Panel put forth a strategy consisting of 30 recommendations to implement with the goal of keeping Huu-ay-aht children with their families, building family strength and resiliency, and ensure that staff are taking a holistic approach to providing support to these families. Through the recommendations (16, 22) we have identified members of the “Quality Assurance Working Group (QAWG)” and the “Social Services Implementation Task Force (Task Force)”. These groups require a coordinator to provide assistance on a variety of tasks including but not limited to: organizing meetings, maintaining records, writing correspondence and reports, and ensuring connections between the two groups are maintained. Please see the full report for more information: https://huuayaht.files.wordpress.com/2017/06/2017-05-31-report-of-the-hf...

Scope of Work 

Technical assistance to the QAWG: 

• Initially provide assistance in establishment of the QAWG, including coordinating with provincial and delegated agency representatives as required
• Organize meetings for the QAWG (logistics, meeting invitees), monthly or more frequently as directed
• Draft and distribute materials: agendas, minutes, and reports as required and consistent with HFN legislation
• Compile and submit reports of the QAWG to the Task Force. 

 
 
      
Office: Anacla Government Office, 170 Nookemus Road, Anacla, B.C., V0R 1B0    Phone: 1.888.644.4555/ 250.728.3414 Fax: 250.728.1222   Mail: Port Alberni Government Office, 4644 Adelaide St., Port Alberni, B.C., V9Y 6N4 Phone: 250.723.0100 Fax: 250.723.4646  
 
Technical assistance to the Task Force: 

• Liaise between QAWG & Task Force, HFN Youth Council, & Huu-ay-aht Directors as identified
• Organize meetings for the Task Force (logistics, meeting invites), monthly or as directed
• Support ongoing communications between HFN and external bodies, including drafting communications as directed
• Draft and distribute materials: agendas, minutes, reports as required and consistent with Task Force Terms of Reference and HFN legislation
• Submit quarterly reports to HFN elected leadership and Executive
• Conduct research as directed. 
• Outcome and Performance Standards 
• Confidentiality and neutrality is maintained at all times. 

Task Force and QAWG are provided with professional administrative services. 
Deliverables The Contractor will deliver the following as part of the performances of the Contracted Services: 
Administrative and technical expertise up to 80 hours per month.

Term of Contract 
To begin immediately – October 30, 2018 – March 31, 2019 (with potential for extension) 
Payments Payment schedule will be based on submitted invoices with tax information clearly identified to be billed monthly.  
Contractual Terms and Conditions 
The successful candidate will have strong administration and organizational skills. Candidate will have strong skills in drafting materials and correspondence. The ability to take initiative is crucial. A working knowledge of Huu-ay-aht First Nations and the Social Services Report is recommended. https://huuayaht.files.wordpress.com/2017/06/201705-31-report-of-the-hfn...
 
 
      
Office: Anacla Government Office, 170 Nookemus Road, Anacla, B.C., V0R 1B0    Phone: 1.888.644.4555/ 250.728.3414 Fax: 250.728.1222   Mail: Port Alberni Government Office, 4644 Adelaide St., Port Alberni, B.C., V9Y 6N4 Phone: 250.723.0100 Fax: 250.723.4646  
 
Evaluation and Award Process 
Candidates will be evaluated based with the following criteria: 

• 45% demonstrated successful experience in an administrative environment (resume)
• 45% for interview
• 10 % for references 

Huu-ay-aht First Nations may decide, in its sole discretion, whether or not to award this project, and if so to whom, after considering the evaluation efforts. 
Huu-ay-aht First Nations will make every reasonable effort to conclude a legally binding project agreement with a successful proponent as soon as practicable prior to November 1, 2018.