Administrative Assistant - Real Estate Listing Coordinator

Are you take-charge kind of person, who can see a project through from inception to execution? We are looking for an organized Rockstar Administrator to join our award-wining Vancouver Island based Real Estate Team. Our team has a track record of hiring talented people based on their character, personality, and attitude more so than their work experience. 

As a Listing Coordinator you will be working closely with our Listing Agents to handle all aspects of the listings process, including, preparing listing contracts, preparing marketing campaigns, consulting and coordinating with clients, data entry, and submitting all documentation to the broker to ensure file compliance. 

The ideal candidate will have a strong work ethic, and be a great critical thinker, organized, and focused on building storng client relationships.

Responsibilities:

• Preparing legal contracts
• Creating marketing materials
• Calling agents for showing feedback
• Inputting info into various websites and databases
• Answering clients and agent inquiries
• Ensuring file compliances to rules
• Creating and implementing systems and procedures

Skills & Attributes:

• Strong critical thinking skills
• Strong communication & interpersonal skills
• Very strong computer skills
• Energy, vision and drive to work unsupervised
• Time management skills to prioritize multiple projects at any given time
• Ability to work under strict deadlines