Administration Assistant

Our professional maintenance team is looking for an administration assistant to join us. This person is the first point of contact in our workplace, whose job is to help coordinate and manage daily operational duties within our busy organization. At this time, we are looking for part time candidate to join our team, however there is room for this to turn into a long-term career in aviation with a local family owned and operated company.

In this position you will be required, but not limited to the following duties:

 Answer and direct phone calls in a professional efficient manner

 Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

 Organize and schedule appointments, maintenance events and staff duties working directly and efficiently with the manager of the operation

 Plan and schedule crew meetings, ability to take detailed minutes

 Write and distribute email, correspondence memos, letters, faxes and forms

 Administrative duties such as filing, copying, binding and scanning

 Assist in the preparation of regularly scheduled reports, upholding an exceptional record of all transactions

 Develop and maintain a detailed and organized filling system

 Update and maintain office policies and procedures manuals

 Research new suppliers and contacts maintain a database of business suppliers and vendors