Administrative Assistant

The Administrative Assistant reports to the Executive Director and is responsible for the initial contact with clients and assisting staff with administrative functions.  

Primary Duties:

• answer incoming calls and greet in person traffic
• assess clients enquiry and provide information or refer to another source
• open mail, retrieve e-mails and facsimiles and deal with or distribute as appropriate
• coordinate, attend and record meetings as assigned
• compile data for month end and quarterly reports
   

Secondary Duties:

• maintain accurate records and file documents for staff
• maintain corporate files
• ensure client data is recorded appropriately in our files/data bases as well as other necessary agency files/data bases
• maintain and order office supplies
   

Other Related Duties:

• assist other staff when necessary 
• keep reception area in good order
•  Some travel and evening or weekend work may be required