Our professional maintenance team is looking for an administration assistant to join us. This person is the first point of contact in our workplace, whose job is to help coordinate and manage daily operational duties within our busy organization. At this time, we are looking for part time candidate to join our team, however there is room for this to turn into a long-term career in aviation with a local family owned and operated company.
In this position you will be required, but not limited to the following duties:
Answer and direct phone calls in a professional efficient manner
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Organize and schedule appointments, maintenance events and staff duties working directly and efficiently with the manager of the operation
Plan and schedule crew meetings, ability to take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Administrative duties such as filing, copying, binding and scanning
Assist in the preparation of regularly scheduled reports, upholding an exceptional record of all transactions
Develop and maintain a detailed and organized filling system
Update and maintain office policies and procedures manuals
Research new suppliers and contacts maintain a database of business suppliers and vendors
This position will report directly to the Director of Maintenance. The primary responsibility of this role is to work with management, employees, and our customers to ensure exceptional service and workflow. The ideal candidate will possess the following skills and credentials:
Proven experience as an administrative assistant or busy office environment, experience in the aviation sector will be considered a strong asset
High School graduation
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to work independently, as well as in a group environment
Please email resume to erin@sunshinecoastair.com