Job Summary:

We are seeking a reliable and detail-oriented Entry-Level Administrative Assistant to join our team. This role is ideal for someone who is organized, enjoys working with people, and is comfortable using basic computer programs. You will support daily office operations, including invoicing, scheduling appointments, and providing excellent customer service.

Key Responsibilities:

• Invoicing & Data Entry:
  
  • Prepare and send invoices to clients.
  • Maintain accurate records of payments and outstanding balances.
  • Assist with basic bookkeeping tasks as needed.
• Scheduling:
  
  • Coordinate appointments and meetings for staff and clients.
  • Update calendars and communicate schedule changes promptly.
  • Ensure timely reminders and confirmations are sent.
• Customer Service:
  
  • Answer phone calls and respond to emails in a professional manner.
  • Greet visitors and clients, providing assistance as needed.
  • Resolve customer inquiries or direct them to the appropriate team member.
• General Administrative Support:
  
  • File and organize documents (physical and digital).
  • Order office supplies and maintain inventory.
  • Assist with other clerical tasks as assigned.