Administration Clerk – Temporary, Full Time

$27.00 per hour (40 hours/week)
Less 10% during probationary period, plus 12% in lieu of benefits and statutory holidays. 

The District of Ucluelet, situated on the edge of Vancouver Island's beautiful west coast, is offering a unique opportunity for a qualified candidate interested in fulfilling the role Administrative Clerk.

This is a temporary, full-time position that performs a variety of receptionist, clerical, accounting and cashier duties in support of the general administration of the District of Ucluelet.  Normally, the Administration Clerk reports to the Fire Chief; however, this role will also provide key support for the District of Ucluelet.

Principle Responsibilities

• Perform administrative duties including clerical and staff support, proofreading documents, filing, photocopying and processing mail.
• Prepares documents and correspondence pertaining to Emergency Management Meetings and Ucluelet Volunteer Fire Brigade Meetings.
• Responsible for daily front office operations including customer enquiries, answering incoming calls, processing complaints, and providing general information to the public.
• Assists with basic research and data analysis as assigned.
• Participates in special projects as assigned.
• Performs the duties of a cashier as required, of which duties include but are not limited to the receiving of payments and issuing receipts, recording transaction data, preparing cash receipt entries for deposits as required and daily closeout duties.
• Perform clerical tasks, such as keyboarding, proof-reading, meeting minute taking, logging data, delivering messages, arranging catering, and running errands and drafting routine correspondence, letters, memos, and reports as required.
• Maintaining inventory of all office supplies and ordering materials, supplies and inventory as necessary.
• Receive, process, distribute incoming mail and emails as well as couriered envelopes, packages, and other deliveries; regularly collect, process, and send outgoing mail, courier envelopes and packages.
• Assist with all aspects of records management and the safekeeping of archival records; including file creation.
• Assist the Finance department as required.
• Ensure that all downstairs windows and outside doors are locked every afternoon prior to closing.
• Perform other related duties as required.