Administration Clerk – Temporary, Full Time

Administration Clerk – Temporary, Full Time
Job Number # 
District of Ucluelet
Job Location(s) 
Number of Positions 
Date Posted 
Sep 24, 2020
Apply By 
Oct 09, 2020
Full Time
NOC Code 

$27.00 per hour (40 hours/week)
Less 10% during probationary period, plus 12% in lieu of benefits and statutory holidays. 

The District of Ucluelet, situated on the edge of Vancouver Island's beautiful west coast, is offering a unique opportunity for a qualified candidate interested in fulfilling the role Administrative Clerk.

This is a temporary, full-time position that performs a variety of receptionist, clerical, accounting and cashier duties in support of the general administration of the District of Ucluelet.  Normally, the Administration Clerk reports to the Fire Chief; however, this role will also provide key support for the District of Ucluelet.

Principle Responsibilities

  • Perform administrative duties including clerical and staff support, proofreading documents, filing, photocopying and processing mail.
  • Prepares documents and correspondence pertaining to Emergency Management Meetings and Ucluelet Volunteer Fire Brigade Meetings.
  • Responsible for daily front office operations including customer enquiries, answering incoming calls, processing complaints, and providing general information to the public.
  • Assists with basic research and data analysis as assigned.
  • Participates in special projects as assigned.
  • Performs the duties of a cashier as required, of which duties include but are not limited to the receiving of payments and issuing receipts, recording transaction data, preparing cash receipt entries for deposits as required and daily closeout duties.
  • Perform clerical tasks, such as keyboarding, proof-reading, meeting minute taking, logging data, delivering messages, arranging catering, and running errands and drafting routine correspondence, letters, memos, and reports as required.
  • Maintaining inventory of all office supplies and ordering materials, supplies and inventory as necessary.
  • Receive, process, distribute incoming mail and emails as well as couriered envelopes, packages, and other deliveries; regularly collect, process, and send outgoing mail, courier envelopes and packages.
  • Assist with all aspects of records management and the safekeeping of archival records; including file creation.
  • Assist the Finance department as required.
  • Ensure that all downstairs windows and outside doors are locked every afternoon prior to closing.
  • Perform other related duties as required.

Required Knowledge, Skills, and Abilities

  • Performs duties with courtesy, tact, and diplomacy.
  • Provides courteous and diplomatic customer service.
  • Maintains pleasant disposition under pressure.
  • Thrives in a team environment.
  • Demonstrable ability to follow office procedures, using functional terminology, business English, and punctuation.
  • Proficient in handling cash and the use of cash receipting systems.
  • Prioritizes assigned tasks and delivers responsibilities within established timelines. 
  • Displays strong organization skills. 

Education, Work Experience, Required Qualifications

  • Successful completion of Grade 12 or equivalent training.
  • Successful completion of a Post-Secondary Diploma or Certificate in related field or equivalent combination of training and experience.
  • Proficiency using MS Word, Excel, Outlook.
  • Minimum two years’ experience in an office environment.
  • Valid Class 5 BC driver’s license.
  • Will be subject to a criminal record check.
How to Apply 

Qualified applicants please apply by sending your resume and cover letter including references to:

Nicole Morin, Corporate/Planning Clerk, District of Ucluelet

Box 999, 200 Main Street, Ucluelet, BC V0R 3A0 250 726 7744

The District of Ucluelet wishes to express our appreciation to all applicants for their interest and effort in applying for the position and advise that only those selected for an interview will be contacted.