Administrative Assistant CR 04

Job Number #

13579

Employer

Pacific Rim National Park

Job Location(s)

Tofino

Ucluelet

Number of Positions

Date Posted

Jan 11, 2016

Apply By

Jan 20, 2016

Schedule

Part Time

Temporary

Wage

$45,329 to $48,928 per year, pro-rated (currently under review)

NOC Code

1411

Source

Employer

Details

Page 1 of 5

Employment Opportunity

Administrative Assistant

(Assessment Management System Maximo Clerk)

CR-04

Parks Canada Agency

Pacific Rim National Park Reserve

Ucluelet, BC

*Anticipatory: This process is intended to fill an anticipated temporary vacancy*

Selection Process: 2015-CAP-CBC-PR-OC-231

Employment Tenure: Temporary position, part time year-round

January 2016 to December 14, 2017

Salary Rate:                        $45,329 to $48,928 per year, pro-rated (currently under review)

Language:                          English Essential

Vacancies:                          1

Location:                             Pacific Rim National Park Reserve, Ucluelet, BC

Closing Date:                    20 January 2016 at 11:59 pm, Pacific Time

Note: A qualifying List will be established and may be used in the future to fill similar positions of various

tenures (temporary, seasonal, full-time, part-time)

Who can Apply?

Persons residing or employed in Ucluelet, BC and within a 70 kilometre radius of Ucluelet, BC, within Canadian territory, extending to, amongst others: Port Alberni and Bamfield, BC.

Citizenship: Parks Canada Agency considers applications from all individuals who have legal status to work in Canada and does not give preference to Canadian citizens. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.

Note: Parks Canada agency is committed to the principles of diversity and employment equity under the Employment Equity Act and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage members of designated groups to self-identify on their application.

About the position:

Provides clerical and administrative/operational support services for the Technical Services Program at Pacific Rim National Park Reserve. The position supports a dynamic asset program by maintaining and updating the park asset inventory in an information management system, creating reports/work orders and other administrative activities.

Page 2 of 5

What is required?

Education:

A secondary school diploma, OR an acceptable combination of education, training and/or experience.

Language: English Essential

Experience:

Recent and relevant experience* in entering, managing and manipulating data in an enterprise information management system**;
Experience in verifying data within an enterprise information management system** to identify and correct problems;
Experience manipulating data and creating reports in Microsoft Excel

Note: Candidates with the following experience will receive extra credits in the assessment portion of the selection:
Experience using IBM-Maximo or other similar asset management information system;
Experience working with asset data and equipment specifications.

Please Note: * Recent and relevant experience implies at least two (2) years’ experience within the past five (5) years, with that experience being within Canada.

**For the purposes of this process, an enterprise information management system refers to a major Government of Canada IM/IT computer system for resource management, such as but not limited to SAP, Oracle, PeopleSoft, Maximo, that is national in scope.

Conditions of Employment:
Security Screening: Obtain and maintain Reliability Status

Operational Requirements:
Possession and maintenance of a valid class 5 drivers license
Willingness to wear a Parks Canada Uniform

General Inquiries?

Please contact Jackie Godfrey, Asset Manager at (250) 726-7522 or Jackie.Godfrey@pc.gc.ca

How to Apply?

Interested persons should carefully review the Statement of Qualifications. You must submit the following to Ms. Janet Busby by e-mail at: CoastalBC.HR@pc.gc.ca OR in person at: Pacific Rim National Park Reserve

2040 A Pacific Rim Hwy, Ucluelet, OR by fax at: (250) 654-4044.

You must provide the following information when submitting your application:

resume
Completed Screening Questionnaire (attached below)
Please indicate your preferred official language for correspondence and assessment.

Please quote selection process number: 2015-CAP-CBC-PR-OC-231

Applications must be received on or before 20 January 2016 at 11:59 pm, Pacific Time

Tips for applicants:

Please provide complete and thorough details of your education and experience.
Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history.
You must be specific and provide concrete examples/details for each Education and Experience element, as applications will be screened only on the information provided.One suitable approach is to use each screening criterion as a heading and then to provide a description outlining how you meet that criterion.
Candidates will not be solicited for incomplete or (possibly) missing information. Failure to do so may result in your application being rejected.

Additional Information:
Interviews will be conducted
Written test(s) may be administered
References checks will be conducted
The Work Description is available upon request.
Persons who have a priority entitlement as defined by the Parks Canada Agency Priority Policy and Guidelines will be considered first.
Successful candidate(s) must meet and maintain the Conditions of Employment throughout their employment.
You will be required to show how you demonstrate the essential qualifications (i.e. Education, Experience and/or Occupational Certification) for the initial screening through your resume, cover letter, and/or in answering online screening questions. It is NOT sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Rather you must clearly demonstrate HOW, WHEN, and WHERE the qualification was met through substantiated by examples.
Information on your described skills, experience, etc. provided in a cover letter or screening questions should be supported by your resume. Failure to provide the above information in the format required may result in your application being rejected from the process.
The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Public Service Staff Relations Act.Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.
In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

Qualifications

Page 3 of 5

SCREENING QUESTIONNAIRE:

Please answer the following four (4) questions related to your education and experience as outlined in the competition poster. Include as part of your resume or cover letter

Do you have a secondary school diploma, OR do you have an acceptable combination of education, training and/or experience?

If you answer Yes: please specify the school you graduated from, OR provide information to support the consideration of your application as meeting an acceptable combination of education, training and/or experience.
Do you have recent and relevant experience* in entering, managing and manipulating data in an enterprise information management system**?

If you answer Yes: please describe with concrete examples, the nature and scope of your experience and indicate where it was acquired and the dates?
Do you have experience in verifying data within an enterprise information management system** to identify and correct problems?

If you answer Yes: please describe with concrete examples, the nature and scope of your experience and indicate where it was acquired and the dates.
Do you have experience manipulating data and creating reports in Microsoft Excel?

If you answer Yes: please describe with concrete examples, the nature and scope of your experience and indicate where it was acquired and the dates.

* Recent and relevant experience implies at least two (2) years’ experience within the past five (5) years, with that experience being within Canada.

**For the purposes of this process, an enterprise information management system refers to a major Government of Canada IM/IT computer system for resource management, such as but not limited to SAP, Oracle, PeopleSoft, Maximo, that is national in scope.

Page 4 of 5

Statement of Qualifications

Administrative Assistant

(Assessment Management System Maximo Clerk)
2015-CAP-CBC-PR-OC-231

CR-04

Parks Canada Agency, Pacific Rim National Park Reserve, Ucluelet, BC

APPLICANTS WILL BE SCREENED AGAINST THE FOLLOWING CRITERIA:

Education:

A secondary school diploma, OR an acceptable combination of education, training and/or experience.

Language: English essential

Experience:
Recent and relevant experience* in entering, managing and manipulating data in an enterprise information management system**;
Experience in verifying data within an enterprise information management system** to identify and correct problems;
Experience manipulating data and creating reports in Microsoft Excel

Note: Candidates with the following experience will receive extra credits in the assessment portion of the selection:
Experience using IBM-Maximo or other similar asset management information system;
Experience working with asset data and equipment specifications.

Please Note: * Recent and relevant experience implies at least two (2) years’ experience within the past five (5) years, with that experience being within Canada.

**For the purposes of this process, an enterprise information management system refers to a major Government of Canada IM/IT computer system for resource management, such as but not limited to SAP, Oracle, PeopleSoft, Maximo, that is national in scope.

SHOULD YOU CLEARLY DEMONSTRATE THAT YOU MEET ALL OF THE ABOVE, YOU MAY BE INVITED TO THE NEXT STEP OF THE ASSESSMENT PROCESS. AT THAT TIME, YOU WILL BE RATED AGAINST THE FOLLOWING CRITERIA:

Knowledge:
Knowledge of work order management principles and practices in the field of facility management;
Knowledge of Parks Canada assets and how they contribute to the agency’s mandate(s).

Page 5 of 5

Skills & Abilities:
Ability to manipulate and validate data with MS Excel;
Ability to accurately transpose data from a template to a corporate information management system;
Ability to plan and organize own work to meet established deadlines;
Ability to communicate effectively, both orally and in writing;
Ability to effectively work as part of a multi-disciplinary team.

Personal Suitability:
Exercises sound judgment;
Makes things happen;
Personally connects;
Strives for excellence.

Conditions of Employment:

Security Screening: Obtain and maintain Reliability Status

Operational Requirements

Possess and maintain a valid class 5 driver’s license

Willingness to wear a Parks Canada Uniform

(Ces renseignements sont disponibles en français sur demande.)

How to Apply

2040 A Pacific Rim Hwy, Ucluelet, OR by fax at: (250) 654-4044.

You must provide the following information when submitting your application:

-Resume

-Completed Screening Questionnaire (attached below).

-Please indicate your preferred official language for correspondence and assessment.

Please indicate your preferred official language for correspondence and assessment.

Please quote selection process number: 2015-CAP-CBC-PR-OC-231

Applications must be received on or before 20 January 2016 at 11:59 pm, Pacific Time

-

You are here

Administrative Assistant CR 04

3 Resource Centres To Serve You: