Senior Advisor

Senior Advisor
Job Number # 
18413
Employer 
Huu-ay-aht First Nations (Port Alberni & Anacla)
Job Location(s) 
Port Alberni
Bamfield
Number of Positions 
1
Date Posted 
Jul 07, 2023
Apply By 
Jul 28, 2023
Start Date 
2018-08-07
Schedule 
Full Time
Temporary
Wage 
Dependent upon education and experience
NOC Code 
1222
Source 
Employer
For more information, please visit 
https://avemployment.ca/sites/default/files/Senior%20Advisor%20July%202023%20posting_0.pdf
Details 
 
Position Summary:  The Executive Assistant to the Chief Councilor’s role is to provide consistent confidential and high-level executive support to the Chief Councillor, with emphasis on ensuring smooth functioning of the Chief’s Office with timely and effective follow-up of decisions.
 
Key Accountabilities:
• First line of contact to the Chief Councilor.
• Work collaboratively and foster relationships to streamline support and communications between the Chief Councilor, Executive Council as well as Internal and External Government officials.   
• Provide support to Huu-ay-aht First Nations (HFN) self-government initiatives.
• Provide efficient and effective administrative support for the Chief Councillor’s political activities and responsibilities, using strong initiative and judgment.
• Maintain confidentiality and neutrality at all times.
• Good understanding of First Nations governance structure.
• Promote a performance-focused environment in alignment with the HFN’s values, culture and business goals.
• Work collaboratively with Executive Assistant to Executive Director to ensure quality communication between HFN Departments and Committees. 
 
Job Duties:
• Field queries coming into the Chief Councilor’s Office
• Assist with developing and drafting of government practices as directed by the Executive Council.
• Maintain up-to-date files on best practices on all policies and standards.
• Coordinate meetings, prepare meeting agendas, prepare correspondence and distribute information in a timely manner, to Executive Director, external organizations and Government Agencies. 
• Manage the Chief Councilor’s schedule, including: fielding calls, emails and arranging meetings and travel; field media calls as per HFN’s communications protocol, 
• Plan / co-ordinate public events and conferences, organizes teleconferences, make travel arrangements and create travel itineraries for the Chief Councilor.
• Prepare materials, assist and coordinates meetings that are to be convened by the Executive Council, maintain and coordinate agenda items and requests, take minutes and document decisions and action items from meetings.
• Draft, review and edit documents, including meeting minutes, reports and letters.
• Obtain signatures for documents as necessary.
Qualifications 
 
Operational Requirements:
• Valid class 5 driver’s licence.
• Some travel, including overnight and or weekends.  
• Will work from time to time in our HFN Government Office in Port Alberni.
• Willingness and ability to work overtime, including evenings and weekends. 
• Successful background checks, including employment verification, reference checks, and education/credential verification.
 
Education and Experience Requirements:
 
• Demonstrated ability and experience in upholding the HFN organizational Values:  Professionalism, Respect, Health, Effective Communication, Trust, Support.
• 2+ years of experience in an executive support role, ideally in a First Nations government environment.
• Grade 12, Administrative or related College certificate preferred.
• Ability to multi-task and work well under pressure. 
• Excellent computer skills including Word, Outlook, PowerPoint.
• Excellent oral and written communication skills, including good spelling, punctuation and grammar.
• Superior organizational skills.
• Professional and helpful demeanor, both on the phone and in person.
• Demonstrates strong initiative and judgement.
How to Apply 

We thank all applicants for their interest in this position; however, only those candidates selected for an interview will be contacted.  Please email your covering letter & resume to HR@huuayaht.org, by fax 250-728-1222, or mail attention: Human Resources Manager, 4644 Adelaide St, Port Alberni, BC, V9Y 6N4. Please quote Executive Assistant to Chief Councilor Job Posting.  Closing date for this position is July 25, 2018 at 4:00pm.