Records Management Clerk

Key Accountabilities:
• Design and implement records management system.
• Manage and maintain all HFN records as prescribed in HFN laws and Regulations.
• Work with the Law Clerk on records-related and other projects.
• Maintain confidentiality and neutrality at all times.

Job Duties:
• Research, design, Implement and maintain a new records information management system (RIM) that ensures that the protection of all documents. Ensure that the filing and retrieving of records occurs in a standardized manner.
• Work with Law Clerk to establish and maintain a digital Law Clerk Registry.
• Ensure legislative and Executive Council records are current and maintained on the Huu-ay-aht First Nations website.
• Work with all departments to ensure compliance with records management system.
• Ensure documents with high confidentiality are handled in a consistent manner.
• Sort materials to be filed according to RIM; classify, code, cross-reference and store records; maintain indexes for classification systems.
• Operate information retrieval systems and respond to requests for records via the Law Clerk.
• Label files according to retention and disposal schedules.
• Provide all users with training, support, assistance and guidance with respect to the RIM.
• Photocopy, fax, and scan documents as required.
• Work with Law Clerk to develop and implement a RIM policy for all employees, elected officials, contract and others that provide services to HFN.
• Prepare correspondence, reports, statements and other material as directed.
• Provide support to committees as assigned (minutes, motions, meeting logistics)
• Ensure the preparation and distribution of records for committee meetings: prepare agendas, distribute materials through the Law Clerk.
• Other duties as assigned.