Manager of Admissions and Student Services

Manager of Admissions and Student Services
Job Number # 
22766
Employer 
Pacific Coast University for Workplace Health Sciences
Job Location(s) 
Port Alberni
Number of Positions 
1
Date Posted 
Sep 26, 2022
Apply By 
Oct 17, 2022
Start Date 
ASAP
Schedule 
Full Time
Hours 
37.5 hours/week
NOC Code 
1221
Source 
Employer
Details 

Responsibilities of the Position

  • Responsible for assisting students in the enrollment/admissions process
  • Formulates and updates learning plans for students
  • Provides administrative support to the Registrar and works closely with the Senior Academic Lead
  • Prepares transcripts and certificates for graduates
  • Provides detailed information to students with regard to potential courses, programs, and  prior learning assessment opportunities
  • Provides career planning advice to prospective students and responds to student enquiries
  • Responds to all enquiries made by phone or email and follows up with prospective students
  • Ensures students are provided with the support they require to successfully complete their studies
  • Maintains communication with students and provides information regarding upcoming milestones, course dates, examination dates, end dates, and tracks student progress throughout the students’ entire enrollment period
  • Responsible for maintaining accurate electronic and hard-copy student records
  • Responsible for the publication of the Academic Calendar and updates to the website re course calendar, course dates, etc.
  • Assists with student accommodations and course credit transfers
  • Notifies students of required textbooks
  • Organizes scholarship documents and procedures with the Registrar
  • Works with the Registrar to design and develop policies and processes within the University related to the operation of admissions, registration, and records of students
  • Responsible for the collection and maintenance of information and statistics required for reporting purposes, internally and externally
  • Sets dates for Academic Council meetings and takes Minutes
  • Other duties as assigned
Qualifications 

Skills and Qualifications: 

  • Bachelor’s degree in psychology, social sciences, human services with additional technical training in computerized business systems
  • Minimum of five years full-time relevant experience working in a Registrar’s office in a post-secondary institution or in Admissions and Registration is preferred
  • Knowledge of a Student Information System and database management
  • Excellent working knowledge of and experience in the use of standard office software (Microsoft Office suite of applications); ability to learn and adapt to new and changing software
  • Excellent interpersonal, written and verbal communication skills; well-developed listening skills
  • Excellent organizational skills with attention to detail, time management and presentation skills
  • Must be well organized, able to handle several tasks at once, able to prioritize, and meet deadlines
  • Ability to initiate projects and work with minimal supervision, ability to make and be held accountable for decisions, exercise judgment, demonstrate planning abilities, and to solve problems
  • Work in a team-based environment
  • Discretion, diplomacy and confidentiality
How to Apply 

By email to:
info@pcu-whs.ca