Receptionist On-Call / Casual

As our Receptionist you will be the first point of contact and impression for our organization. You will greet all incoming guests, visitors and members, help direct them to the appropriate individual, service and information.  You will be answering phones in a fast-paced environment and re-directing calls to respective departments. As the receptionist, you will perform various front desk duties including filing, handling and re-directing mail, external communications, and assisting administratively to TFN Management Team, Executives, and Chief & Council. This position reports to the Human Resources & Administration Manager.

Duties and Responsibilities

• Answering phones, navigating callers to the appropriate departments, staff, and information callers require.
• Greeting guests and hosting meeting guests. Preparing coffee, water, tea service.
• Monitoring supply inventory weekly.
• Monitoring and maintenance of all TFN Notices via bulletin board, emails, and postings.
• Operation, and maintenance of the faxes incoming and outgoing – Includes keeping a very organized fax logging system
• Organization and maintenance of mail logging system in place. All incoming and out-going mail gets called out to recipients or sent by Canada Post or Courier.
• General tidying of office areas. Board room, front office / reception area.
• General office operations, filling of paper in machines, operation of postage machine, copier, fax machine, filing, making copies as needed, distribution of staff mail arriving by post office box, fax, email etc.
• All other duties as assigned by HR and Tribal Administrator
• Office support / duties as required from other TFN Staff