Accounts Receivable Payroll Clerk

Contract/ Temporary/ Permanent

Tla-o-qui-aht First Nations Administration seeks a highly motivated individual with a strong eye for detail to fill the full-time position of Accounts Receivable Payroll Clerk. Based out of the Tla-o-qui-aht Office in Tofino, applicants will be reporting to the Manager of Finance on all aspects of accounts receivable, payroll.

Duties and Responsibilities:

Accounts Receivable

• Track and process all credit balances, refunds, adjustments, received payments and reimbursements to appropriate accounts in a timely and accurate manner.
• Post, file and track all received payments as per the Nation’s accounting practices, including assisting in the maintenance of the general ledgers.
• Prepare and provide requested reports on responsibilities, including updated general ledger details and the housing report.
• Administer the process for travel claim reimbursements, including the submission and tracking of the reimbursements.
• Oversee the tenant’s statements of accounts, including preparing invoices, collecting payments, issuing receipts, and updating the account information.
• Investigate and resolve collection problems.

Payroll

• Process bi-weekly payroll accurately and timely for the Nation’s staff.
• Acquire and review staff timesheets for accuracy, completeness, and signature.
• Maintain an accurate database of relevant employee information to process payroll and ensure that resulting payroll changes are processed in an accurate and timely manner.
• Oversee the distribute of paystubs to staff.
• Administer the Nation’s benefits programs for the staff, including staff enrolment and benefit payments.
• Maintain knowledge of payroll regulations and standards.
• Compile and track payroll data including leaves of absences, insurance payments, and payroll deductions.
• Follow the Nation’s payroll procedures for establishing and terminating employees
• Prepare government remittances, including WorkSafeBC remittances.
• Create and distribute T4s.
• Respond to employee and government agency inquires in regards to payroll.

The above statements are intended to describe the general nature and level of work being performed by the incumbent of this job.  They are not intended to be an exhaustive list of all responsibilities and activities required of the position.